Expense claim template
Three line items, a server-computed total, an approval flow.
Every figure is added up on the server — a claimant cannot submit a total of their own choosing — and the claim moves through a plain approve/return flow. Duplicate the line trio to take more items, and extend the total formula with them.
Free on every plan. Opens in the builder as an editable draft — nothing is published until you say so.
What’s in the form
10 fields — every one editable once the template is yours.
- Name *
- Email *
- Item 1
- Amount 1
- Item 2
- Amount 2
- Item 3
- Amount 3
- Receipts *
- Total claimed Computed on the server
What happens after someone submits
A submission lands in the first state and moves through the rest — each move is a named, permissioned act, and every one of these states and moves is editable.
- Submitted (start)
- Approved
- Returned
- Paid
- Approve Submitted Approved
- Return with questions Submitted Returned
- Resubmit Returned Submitted
- Mark paid Approved Paid
The expense claim template, answered
What picking this template does and does not commit you to.
Is the expense claim template free?
Yes — free on every plan. It opens in the builder as an editable draft in your own account, and nothing is published until you choose to publish it.
Can I change the fields in the expense claim template?
All of them. The template is an ordinary draft form: add, remove or reword any of its 10 fields, then publish when it reads right.
What does the included workflow do?
A submission lands in “Submitted” and moves through the included states — Submitted, Approved, Returned, Paid. Every state and move is editable before you publish.
Who works out the calculated values?
The server does. The Total claimed field is computed from the answers by the form’s own rules, so a browser can never fabricate it.
How do people fill it in?
Publish the form and share its public link — submitters need no account and are never a paid seat. Rotate the link at any time to revoke it.
More templates
Each one opens the same way: an editable draft in your own account, free on any plan.
Make the expense claim form yours
One click loads it into the builder as a draft in your own account — edit anything, then publish a public link when it reads right.
No card required.